2021 CAP Annual Congress Live Speaker Release Form
To present at the CAP 2021 Virtual Congress, which includes pre- and post-Conference delegate access periods from May 31, 2021-September 30, 2021 (the “Conference”), I confirm that:
The Presentation and the Materials are my own original material or material for which I have full authority to grant the rights I explicitly agree to as set forth in this Release.
If I want my presentation discoverable by search engines and libraries after the conference, I can opt to have my pre-recorded lecture and/or live-recorded lecture and related materials included in the Underline Digital Video Library (“Library”) which will become available to a wider audience after Sept. 30, 2021, as per the terms in the Underline Digital Video Library section below.
THE CONFERENCE
1. I give permission for my name, institution, photo, pre-recorded video or pdf poster (if applicable), biographical data, or other material (“Materials”), to be made available to all registered Conference delegates through the Underline Science Inc. (“Underline”) platform for the full duration of the delegate access to the Conference. My e-mail is provided solely to contact me for all matters relating to the management of this Conference.
2. [Pre-recorded lecture only] I give permission to Underline to convert my pre-recorded lecture file to a system-compatible file format if needed. I authorize Underline to review the recording for clarity, to trim any “blank” footage at the start or end, and to add a CAP 2021 Conference frame.
3. [Real-time recorded talks] I acknowledge and understand that the CAP 2021 Annual Conference organizers (“Organizers”) or Underline will be recording my real-time presentation in audio and/or video format. No recordings will be made of the poster session or any other networking activities that are held within the Underline GatherTown environment.
4. [Live lecture, workshop or Q&A session] Following the live Conference, Underline will create video files of the individual presentations by extracting them from the session recordings, making minor edits to clean up the video (without altering the scientific content), and adding the CAP 2021 Conference frame. These video files will be made available electronically to Conference delegates through the Underline platform until the delegate access period ends on September 30, 2021.
5. After September 30, 2021, if I have opted not to participate in the Library, Underline will, by October, 8, 2021:
- Delete all my presentation materials (pre-recording, real-time recording, slides, pdf files)
- Delete all my identifying information (name, institution, photo, biography)
- Delete my contact e-mail from their Underline contact file(s).
6. I understand that should I initially choose to opt out of the Library option, I may reverse this decision by sending an email to support@underline.io prior to September 30, 2021.
UNDERLINE DIGITAL VIDEO LIBRARY
If I choose to participate in the Library :
7. I give permission to Underline to retain my e-mail for the sole purposes of contacting me with respect to any matter relating to my materials posted in their Library.
8. I give permission to Underline to use my Presentation and related Materials for their Library. This includes the recording of my real-time conference presentation and related pre-recorded talk (if applicable), as well as the following materials previously supplied by me: my photo, institution, biographical information, and slides (if applicable), and to make minor edits to the Presentation and Materials (without altering the scientific content).
9. After September 30, 2021, I understand that Underline will prepare my presentation to be a unique video publication, making it widely discoverable just like primary research journal articles. My presentation would be enhanced in many ways, including:
· Assignment of a DOI (Digital Object Identifier). This is different than the DOI that might be assigned to the paper itself; this is a DOI for my Conference video or presentation.
· Dissemination Library Search Services (i.e. Google Scholar).
· Metadata (Abstract, Speaker Info, ORCID ID, Pointers to related publications).
10. I understand that ownership of copyright of my presentation and related materials stays with me / the author.
11. I understand that the Underline Digital Video Library will be a paid subscription service and that the CAP will receive a portion of the revenues.
12. I can request the removal of my presentation materials, or specific parts thereof, from the Library at any time by sending an email to support@underline.io.
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